Section 1. The name of the Club shall be the Scottish Terrier Club of America.
Section 2. The objects of the Club shall be:
(a) Individual membership is open to any individual eighteen years or older described above, and shall entitle the member to one vote in Club affairs.
(b) Family membership is open to any two members eighteen years or older residing at the same address. Each of these members will have one (1) vote in Club affairs. Club publications and mailings will be sent one to the family membership, however, rather than to each as individuals. (Amendment approved by The American Kennel Club on July 26, 1985.)
(c) Junior Membership is open to any individual who is ten to seventeen years of age: Juniors may convert to Regular Membership upon reaching their 18th birthday. Junior members shall not be entitled to vote in Club affairs or eligible to hold office in the Club, but shall be eligible for annual trophies and awards offered by or through the Club. (Addition of subsection approved by The American Kennel Club on July 26, 1985. Amendment approved on September 27, 1991.)
(d) Honorary Membership may be given to an individual who has made significant contributions to the sport, breed or the club. Honorary members do not pay dues nor do they vote, but receive the Bagpiper free of charge.
(Amendment approved by The American Kennel Club, December 2014)
Section 3. Election to Membership. Each applicant for membership shall apply on a form as approved by the Board of
Directors and which shall provide that the applicant agrees to abide by this constitution and by-laws and the rules of The American Kennel Club. The application shall be endorsed by two sponsors who are STCA members in good standing, and who shall submit to the Board the Sponsor's Questionnaires . The applicant shall submit the required initiation fees, dues payment for the current year, and signed copy of the STCA Code of Ethics, with the application. (Amendments approved by The American Kennel Club on September 27, 1991 and October 1996.)
Applicants may be elected by secret ballot at any meeting of the Board of Directors or by secret vote of the Directors by First Class mail. Affirmative votes of 2/3 of the Directors present at a meeting of the Board or of 2/3 of the entire Board voting by First Class mail, shall be required to elect an applicant. (Amendment approved by The American Kennel Club, October 1996, and December 2014.)
An application which has been rejected by the Board may be submitted to the general membership by the two sponsors for a vote at the next annual Club meeting; provided that written notification signed by both of the two sponsors stating their intent to present the name of the applicant for election at the next annual Club meeting is received by the Recording Secretary no less than forty-five days prior to the date for said next annual Club meeting; and further provided, that at said annual Club meeting one of the two sponsors personally presents the applicants name for election to membership. If the time between the rejection of an application and the annual Club meeting is less than forty-five days, then the sponsors shall be required to wait until the annual Club meeting the following calendar year to present the applicant's name.
The Club membership in good standing and present at said meeting may elect such applicant by secret ballot and a favorable vote of 75% of the members present, in good standing, and voting.
Any person whose application has been rejected by the Board or the Club membership must wait twelve (12) months from the date of rejection by the Board or Club membership, as the case may be, to again apply for membership.
Any person whose application has been rejected three times may not submit another application. (Amendment approved by The American Kennel Club, October 1996.)
Section 4. Termination of Membership. Memberships may be terminated:
Section 1. Annual Meeting. The annual meeting of the Club shall be held in the month of
October and if possible in conjunction with the Club's Specialty Show, at a place, date, and hour designated by the Board of Directors. A written notice of the annual meeting shall be mailed with the Bagpiper, Issue 2. The quorum of the annual meeting shall be 10% of the members in good standing. (Amendment approved by The American Kennel Club on September 27,1991, October 1996, and December 2014)
Directors and Officers
The Club Year, Voting, Nominations, Elections
The Club's official year shall begin at the conclusion of the election at the annual meeting, and shall continue through the election at the next annual meeting. The elected officers and directors shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to his successor in office all properties and records relating to that office within 30 days after the election.
(a) The Nominating Committee shall nominate from among the eligible members of the Club, one candidate for each office and for each other position on the Board of Directors and shall procure acceptance of each nominee so chosen. The Committee should consider geographical representation of the membership on the Board to the extent that it is practicable to do so. The Committee shall then submit its slate of candidates to the Recording Secretary who shall mail the list by First Class Mail, including the full name of each candidate and the name of the State in which the candidate resides, to each member of the Club on or before June 1st, so that additional nominations may be made by the members if they so desire. (Amendments approved by The American Kennel Club on June 19, 1979, October 1996, and December 2014.))
(b) Additional nominations of eligible members may be made by written petition addressed to the Recording Secretary and received at the Recording Secretary's regular address on or before July 15, signed by 25 members and accompanied by the written acceptance of each additional nominee signifying his willingness to be a candidate. No person shall be a candidate for more than one (1) position and the additional nominations which are provided for herein may be made only from among those members who have not accepted a nomination of the Nominating Committee. (Amendments approved by The American Kennel Club on June 19, 1979; March 20, 1984 and October, 1996.)
(c ) If no valid additional nominations are received by the Recording Secretary on or before July 15, the Nominating Committee's slate shall be declared elected at the time of the annual Meeting, and no balloting will be required. (Amendment approved by The American Kennel Club on June 19, 1979.)
(d) If one or more valid additional nominations are received by the Recording Secretary on or before July 15, the Recording Secretary shall, on or about August 1, mail by First Class Mail to each member in good standing a ballot listing all of the nominees for each position in alphabetical order, with the name of the State in which they reside, together with a blank envelope and a return envelope addressed to the independent auditing firm marked, "Ballot" and bearing the name of the member to whom it was sent. So that the ballots may remain secret, each voter after marking his ballot, shall seal it in the blank envelope and mail by First Class Mail the sealed blank envelope in the envelope addressed to the auditing firm. The auditing firm, after counting the ballots received, shall return the results of that count, sealed to the Recording Secretary not less than one week prior to the annual meeting, the results of the election. The Recording Secretary shall announce, at the annual meeting, the results of the election. (Amendment approved by The American Kennel Club on June 19, 1979, October 1996, and December 2014.)
(e) Nominations cannot be made at the annual meeting or in any manner other than as provided above.
If the Board entertains jurisdiction of the charges it shall fix a date of a hearing by the Board or a Committee of not less than three members of the Board, not less than three weeks nor more than six weeks thereafter. The Recording Secretary shall promptly send one copy of the charges to the accused member by Certified Mail-Return Receipt, together with a notice of the hearing and an assurance that the defendant may personally appear in his, or her own defense and bring witnesses if he so wishes. The same notice of hearing and assurance of the right to appear and bring witnesses shall be sent to the complainant. (Amendment approved by The American Kennel Club, October 1996, and December 2014)
Order of Business
The current edition of Robert's Rules of Order governs this organization in parliamentary situations that are not provided for in the law or in its Constitution, By-Laws, or Policy.